Operations Coordinator

Seattle, WA | Non- Exempt | pay range $27.00-$33.00 DOE | Temp to Hire Position | To apply - please email resume to caitlin@rainiermetalworks.com

General Position Summary:  The Operations Coordinator plays a critical role in supporting the day-to-day business functions of a commercial sheet metal fabrication company. This position works closely with the Business Operations Manager to ensure smooth workflow across departments, optimize operational efficiency, and maintain high standards of production and service delivery. The ideal candidate is detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced manufacturing environment.

Essential Job Functions:

1.    Assist in coordinating fabrication work orders from intake to billing.

2.    Liaise with shop foreman to ensure timely completion of projects and arrange delivery of completed goods, and communicate regularly with fabrication teams to anticipate material needs and delivery timelines

3.    Maintain and update job tracking systems, work orders, and inventory records.

4.    Assist in scheduling of inbound and outbound shipments and organizing packslips and bill of ladings, and coordinate with vendors to ensure timely supply of materials and services.

5.    Support procurement activities including vendor communication and purchase orders.

6.    Complete and send weekly billings of finished work orders

7.    Step in for the Business Operations Manager during absences or high-demand periods.

8.    Participate in weekly planning and operational meetings.

9.    Ensure compliance with safety standards, company policies, and industry regulations.

 Skills Required to Perform the Essential Duties of the Job:

  • Strong organizational and time management skills.

  • Proficiency in ERP systems, Microsoft Office Suite, and production tracking tools.

  • Excellent communication and interpersonal skills.

  • Ability to work independently and collaboratively across teams.

Supervisory Responsibility: This position has no direct reports.

Education/Experience Requirements:  

  • Associate’s or Bachelor’s degree in Business Administration, Operations Management, or related field preferred.

  • 2+ years of experience in manufacturing or fabrication operations, preferably in sheet metal or construction-related industries

Licensing or Other Special Certifications Required: Maintain a valid Driver’s License and satisfactory driving record.

Mental Demands: Must have the ability to:

  1. Comprehension:

    • understand, remember, and apply oral and/or written instructions

    • understand, remember, and communicate routine, factual information

    • understand complex problems and to collaborate and explore alternative solutions

    • understand opposing points of view on highly complex issues

  2. Organization:

    • create action plans with the sequence of steps in order of priority for small and large projects

    • organize and prioritize own work schedule

    • organize and prioritize work schedules of others on a short-term basis (less than one month)

    • organize and prioritize work schedules of others on a long-term basis (more than one month)

  3. Reasoning and Decision-Making

    • apply common sense and sound judgment in performing job duties

    • make decisions that have a moderate impact on the immediate work unit

    • make decisions that have a significant impact on the immediate work unit

    • make decisions which have a significant impact on the department/company’s credibility, operations, and services

  4. Communication

    • understand and follow basic instructions and guidelines

    • complete routine forms, use existing form letters and conduct routine oral communication

    • compose letters, outlines, memoranda, and basic reports, and verbally communicate technical information

    • communicate with individuals utilizing a telephone (requires the ability to hear and speak effectively on the phone)

    • express or exchange ideas utilizing the spoken word, communicating with others accurately, audibly, and quickly in a respectful and professional manner

    • make informal presentations, inside and/or outside the organization (speaking before groups)

    • compose materials such as detailed reports, work-related manuals, publications of limited scope or impact, etc. and/or make presentations outside the immediate work area

    • formulate complex and comprehensive materials such as legal documents, authoritative reports, official publications of major scope and impact, etc. and/or make formal presentations

  5. Mathematics

    • count accurately

    • add, subtract, multiply, divide, and to record, balance, and check results for accuracy

    • compute, analyze, and interpret numerical data for reporting purposes

    • Compute, analyze, and interpret complex statistical data and/or to develop forecasts and computer models

Physical Demands:

  • Up to 1/3 of the time: stand, walk, use hands to finger/hands to feet, climb or balance

  • Up to 2/3 of the time: sit

  • Up to 100% of the time: talk or hear

  • None: Stoop, kneel, crouch, crawl, reach with hands and arms, taste or smell

Lifting Requirements:

  • Up to 1/3 of the time: up to 10 lbs

  • None: over 10 lbs

Vision Requirements:

  • No special vision requirements for this position

Environmental Conditions:

  • Up to 1/3 of the time: work near moving mechanical parts, work in high and precarious places, outdoor weather conditions, risk of electrical shock

  • None: vibration, risk of radiation, work with explosives, extreme heat or cold (non-weather), toxic or caustic chemicals, fumes or airborne particles, wet or humid conditions (non-weather)

Noise Levels:

  • Quiet (examples: library, private office)

  • Moderate (examples: business office with typewriters and/or computer printers, light traffic)

  • Loud (examples: metal can manufacturing department, large earth-moving equipment)

Application Process: RMW uses an electronic application process for open positions. Document verification and work eligibility requests may include resume, cover letters, references, and work authorization confirmation.Online assessment requests may be used as part of the candidate evaluation process.

Benefits Summary: RMW offers a competitive salary and a generous benefits package that includes health/vision/dental insurance, 401(k) plan with match, Health Savings Accounts, Flexible Spending Accounts, Life & Disability Insurance, Company Paid STD/LTD, Paid Time Off, Employee Assistance Program, Professional Development Assistance, Referral Program, Tuition Reimbursement, Wellness Program, and employee events.

Paid Time Off: Eligible employees begin accruing PTO as of their date of hire and accrual rates are based on years of service. Base annual accrual starts at 120 hours/15 days for full time status. PTO is a combination of sick and vacation accruals. RMW follows the required WA State Sick Leave guidelines and employees are provided (1) for every 40 hours worked as part of the PTO package. RMW also offers (7) paid holidays, plus (1) Floating Holiday to be used within the calendar year.

RMW reserves the right to modify, interpret, or apply this job description in any way the company desires. This job description is illustrative and in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains “at-will” and either the company or the employee can terminate the employment relationship at any time, for any reason or no reason, and with or without advance notice. The job requirements are subject to change within the company’s sole discretion to reasonably accommodate qualified disabled individuals.

If you are passionate about what we do but don’t see the right opportunity, please check back as our needs are always evolving.

If you need assistance or an accommodation to complete the application process due to a disability, please contact us via email at caitlin@rainiermetalworks.com.